Procurement Services Intern
Procurement Services, as part of the Office of Finance & Treasury, is responsible for systems, processes, and support related to sourcing, contracts, purchases, and payments across the campus that enable Princeton's teaching and research mission. Our team:
- Manages strategic contracts supporting annual spend in the millions for equipment, goods, and services.
- Provides the resources for sourcing and contracting in support of all departments’ needs globally.
- Provides guidance and advice to improve the effectiveness of standard University agreements, purchase requisitions, purchase orders, credit cards, and non-PO payments.
- Strives to optimize the value of purchases by leveraging technology, analytics, risk mitigation, and best practices in collaboration with our campus partners.
- Supports University travelers with tools and services that promote safety, streamlined expense reporting, and cost savings.
- Promotes the University’s commitment to Diversity, Equity, and Inclusion (DEI) and Sustainability when purchasing opportunities arise.
Procurement Services is seeking a qualified candidate with high professional and ethical standards who will provide detail-oriented support to a variety of services at the University.
Position Description:
Under the guidance of the Procurement Services staff, the intern will be exposed to a variety of roles and responsibilities across the Procure to Pay lifecycle.
The intent of this position description is to provide a representative summary of the duties and responsibilities performed by the position. The primary responsibilities will include:
- Providing targeted and relevant analysis to support Procurement Services’ decision-making.
- Conducting research to determine departmental use of competitive bidding for purchases in various categories and spending levels.
- Provide administrative support for various procurement-related activities, including scheduling meetings, preparing reports, and managing documentation flow.
- Assessing and organizing Procurement Services’ guidelines and training materials used in educating and informing stakeholders/partners to help optimize procurement processes at the university. Perform analytical support, interview campus stakeholders/partners where applicable, analyze feedback, and recommend and develop reporting and/or data intelligence requirements.
- Assisting the team with campus engagement such as creating Knowledge Articles and other communications, enhancing Finance & Treasury’s website contents, and developing/updating guidelines and process documents.
- Supporting other objectives of Procurement Services as needed.
Candidates selected for interviews will be asked to provide references and a transcript for review. The finalist will be required to successfully pass a background check.
Qualifications:
Required
- Either currently pursuing a B.A., B.S. or A.B in Accounting, Business, Supply Chain, Engineering or related field of study, or a demonstrated interest in procurement.
- Working knowledge of Microsoft Office Suite and/or data analytics tools.
- Possess critical thinking skills, intellectual curiosity, proactive/positive attitude and work ethic.
- Excellent verbal and written communication skills.
- Effective time management, detail oriented and organized.
- Ability to work independently when required, and seek advice and guidance when necessary.
- Ability to collaborate with others toward a shared goal.