Procurement Services Intern

Procurement Services, as part of the Office of Finance & Treasury, is responsible for systems, processes, and support related to sourcing, contracts, purchases, and payments across the campus that enable Princeton's teaching and research mission. Our team:

• Manages strategic contracts supporting annual spend in the millions for equipment, goods, and services. 
• Provides the resources for sourcing and contracting in support of all departments’ needs globally.
• Provides guidance and advice to improve the effectiveness of standard University agreements, purchase requisitions, purchase orders, credit cards, and non-PO payments. 
• Strives to optimize the value of purchases by leveraging technology, analytics, risk mitigation, and best practices in collaboration with our campus partners.
• Supports University travelers with tools and services that promote safety, streamlined expense reporting, and cost savings.
• Promotes the University’s commitment to Diversity, Equity, and Inclusion (DEI) and Sustainability when purchasing opportunities arise.

Procurement Services is seeking a qualified candidate with high professional and ethical standards who will provide detail-oriented support to a variety of services at the University. 

Position Description:

Under the guidance of the Procurement Services staff, the intern will be exposed to a variety of roles and responsibilities across the Procure to Pay lifecycle. 

The intent of this position description is to provide a representative summary of the duties and responsibilities performed by the position.  The primary responsibilities will include:

• Providing targeted and relevant analysis to support Procurement Services’ decision-making.
• Conducting research to determine departmental use of competitive bidding for purchases in various categories and spending levels.
• Provide administrative support for various procurement-related activities, including scheduling meetings, preparing reports, and managing documentation flow.
• Assessing and organizing Procurement Services’ guidelines and training materials used in educating and informing stakeholders/partners to help optimize procurement processes at the university.  Perform analytical support, interview campus stakeholders/partners where applicable, analyze feedback, and recommend and develop reporting and/or data intelligence requirements. 
• Assisting the team with campus engagement such as creating Knowledge Articles and other communications, enhancing Finance & Treasury’s website contents, and developing/updating guidelines and process documents. 
• Supporting other objectives of Procurement Services as needed. 

Candidates selected for interviews will be asked to provide references and a transcript for review. The finalist will be required to successfully pass a background check.

Qualifications:

Required

• Either currently pursuing a B.A., B.S. or A.B in Accounting, Business, Supply Chain, Engineering or related field of study, or a demonstrated interest in procurement.
• Working knowledge of Microsoft Office Suite and/or data analytics tools.
• Possess critical thinking skills, intellectual curiosity, proactive/positive attitude and work ethic. 
• Excellent verbal and written communication skills.               
• Effective time management, detail oriented and organized.
• Ability to work independently when required, and seek advice and guidance when necessary.
• Ability to collaborate with others toward a shared goal.